Privacy Policy

Last modified on January 11, 2026.

In this privacy statement we document the way Personal Data is processed by us.

It is possible that we will ask you to share certain Personal Data with us, including but not limited to your first name, last name, e-mail address. For certain specific obligations you may be required to provide us with additional data, such as billing or payment data. We only collect Personal Data that is necessary to inform you about our services, to execute agreements with you, to contact you, to comply with a legal obligation to which we are subject and to continue to improve the quality of our services. The legal grounds for the processing of your Personal Data are the execution of an agreement, a legal obligation, our legitimate interest and, in some cases, your consent.

The processing of your Personal Data is subject to this privacy statement. In case you have questions or remarks, please contact privacy@froomle.com.

Article 1 - DEFINITIONS

  • “Affiliated Company” means a company which Froomle is affiliated to, provided that such company meets the conditions for an “affiliated company” as set out in Article 1:20 of the Belgian Code on Companies and Associations.
  • “Controller” has the meaning as defined in the General Data Protection Regulation 2016/679. Froomle will be qualified as the Controller, which determines the purposes and means of the processing of Personal Data.
  • “Froomle” is the tradename/company name of Froomle NV, a company with registered office situated at 2600 Antwerp (Belgium), Borsbeeksebrug 34/1 and registered in the Belgian Crossroads Bank for Enterprises with number 0654.854.720.
  • “Personal Data” has the meaning as defined in the General Data Protection Regulation 2016/679, which is any information relating to an identified or identifiable natural person (also called the “data subject”).
  • “Processor” has the meaning as defined in the General Data Protection Regulation 2016/679, which processes Personal Data on behalf of the Controller.
  • “Website” means the website of Froomle: www.froomle.ai, as well as all webpages, platforms, interactive features, applications, widgets, blogs, social networks, social network tabs, or other offerings that post a link to this privacy policy.

Article 2 - PURPOSES AND LEGAL GROUNDS

Client data

In relation to providing our services we collect and process the identity and contact data of our clients, their personnel and associates. The data may be processed for the purposes of execution of the agreement with our clients, customer care, bookkeeping and direct marketing purposes such as the sending of promotional or commercial information. The legal grounds are the execution of an agreement, the fulfilment of legal and regulatory obligations, our legitimate interest and, in some cases, your consent.

Supplier and subcontractor data

We collect and process identity and contact data of our suppliers and subcontractors, their subcontractors, personnel and associates. The data may be processed for the purposes of execution of the agreement, supplier/subcontractor care and bookkeeping. The legal grounds for this processing are the execution of an agreement, the fulfilment of legal and regulatory obligations and/or our legitimate interest.

Personnel data

We process Personal Data of our employees in relation to our personnel and our staffing services and our salary administration services. The legal grounds are the execution of an agreement, the fulfilment of legal and regulatory obligations and/or our legitimate interest.

Data of applicants

We process the identity and contact data, as well as the work history and other data that is usually indicated on a curriculum vitae of applicants when they provide us with this information. The Personal Data is processed to determine whether you qualify for a job with us on the ground of your consent. We can retain your Personal Data for a longer period of time after the relevant vacancy has been filled, after informing you about this and on the ground of our legitimate interest.

Other data

Specifically, we may use the Personal Data we collect for providing information about our services, executing agreements, responding to requests, improving the Website, direct marketing, and internal administration.

Article 3 - THE CONFIDENTIALITY OF YOUR PERSONAL DATA

Every time you submit Personal Data, we shall handle this information in accordance with the stipulations of this privacy statement and any legal obligations applicable to the processing of Personal Data, including the General Data Protection Regulation (GDPR) 2016/679.

We shall establish appropriate measures and procedures to secure and protect the Personal Data we collect. In this way, we undertake to prevent, as far as can be reasonably expected, illegal processing of Personal Data and unintentional loss or liquidation of your Personal Data.

We optimize the security of your Personal Data by limiting the access to your Personal Data to persons on a “need-to-know” basis.

Article 4 – HOW DO WE COLLECT YOUR PERSONAL DATA AND FOR HOW LONG IS IT STORED?

Collecting Personal Data

Froomle collects your Personal Data when you submit it via the Website inquiry form, subscribe to notifications, enter into an agreement, apply for a position, or correspond with us via call or mail.

Retaining and deleting Personal Data

  • Client, supplier, and subcontractor data: Removed 7 years after termination of the agreement.
  • Personnel data: Removed 5 years after termination of the employment agreement.
  • Applicant data: Removed no later than 2 years after the vacancy is filled.
  • Other data: Stored no longer than 2 years after last contact, unless explicit consent is given for longer.

    • Article 5 – TRANSFER OF PERSONAL DATA

    We will not transfer Personal Data to third parties outside the European Economic Area, except to subcontractors or associates who provide an adequate level of security (e.g., via Standard Contractual Clauses). We will not transfer data inside the EEA without permission except for necessary execution of agreements or legal requirements.

    Article 6 – RIGHTS OF THE DATA SUBJECT

    Under Belgian and European legislation, you have the right of access, rectification, erasure, restriction of processing, objection, data portability, and withdrawal of consent. Requests should be sent to privacy@froomle.com.

    Article 7 – THIRD PARTY LINKS

    The Website may contain links to third-party websites. We are not responsible for the protection and confidentiality of data submitted on those websites.

    Article 8 – AMENDMENTS

    We may update this statement from time to time by publishing a new version on our Website.

    Article 9 – COOKIES

    We use “cookies” each time you visit the Website. For more information, please refer to our Cookie Policy.

    Contact Information

    FROOMLE NV

    Borsbeeksebrug 34/1

    2600 Antwerp, Belgium

    Company number: 0654.854.720

    privacy@froomle.com